Staff Portal & Personal Logs

Employees can access their personal work history, attendance statistics, profile configuration, and offline settings directly through the Staff Portal.

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📊 Viewing Attendance History

The Attendance tab provides an overview of your logged hours and shift metrics:

• Attendance Summary: A visual breakdown of your logs for the current month showing percentages for:
  • 🟢 On Time
  • 🔴 Late
  • 🔵 Offline
  • 🔘 Absent
• Date Range Filter: Select custom start and end dates to filter your previous attendance history.
• Log History Cards: A chronological list of daily logs indicating clock-in timestamps and status badges (e.g., Late, On Time).

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⚙️ Profile & Organization Management

The Profile tab contains options to manage your account and connect to different workspaces:

1. Switching Businesses

If you are employed by multiple businesses or work across separate organizations using WorkClock HQ:

1. Navigate to the Profile tab.
2. Tap Switch Business under General Settings.
3. Select your active organization from the list to update your dashboard view.

2. Joining a New Organization

To link your account to another workspace:

1. Tap Join New Organization under General Settings.
2. A popup dialog will appear. Enter:
   • Employee ID: Your unique identifier assigned by the new company.
   • Invitation Code: The authorization code provided by the administrator.
3. Tap Join New Organization to validate. Once successful, the new organization is added to your business switcher.

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📶 Offline Mode & Syncing

WorkClock HQ is designed to support offline environments. You can record attendance and manage logs even without an active internet connection.

1. Offline Tracking

• If you lose internet access, you can still perform clock-ins and clock-outs.
• All timestamps, coordinates, and events are securely saved in your device's local cache.

2. Offline Status Centre

To check the status of your offline queues:

1. Tap Offline Status Centre under Work Tools on the Profile screen.
2. Here, you can view the count of local logs that have not yet been sent to the server.

3. Automatic & Manual Synchronization

• Automatic Sync: The application continually monitors network connectivity. Once your device reconnects to a stable network, all local logs are automatically synchronized to the WorkClock HQ server.
• Manual Sync: If you want to force synchronisation immediately upon reconnecting, you can trigger a sync manual action from the Offline Status Centre.